Detailed instructions on how to write and submit your application.
In these guidelines you will find information on:
All applications and supporting documentation must be submitted through SBS. Any created, but not submitted, applications will be removed after the submission deadline.
Please note that both the applicant and the Head of Department are required to digitally sign the application (using Swedish Bank-ID) before the deadline for the call. By signing the application, the Head of Department verifies that the host institution will comply with the requirement for the grant.
Sign in here. You will reach ‘My page’, where you can create a new application, review drafts, and see previously submitted applications.
If you have created an account previously, please use the same account now.
Before you create an account, we request that you review the information about handling of your personal data, and agree to the terms and conditions.
Enter your personal information and contact details. Note that the e-mail address cannot include upper case letters. A confirmation e-mail will be sent to you for verification, use the link in the e-mail message to sign in. When signed in you can choose language settings (English or Swedish) under ‘My profile.
Note that the registration of an application requires that you have a Swedish Bank ID. If you do not have a Bank ID you need to contact us at least two weeks before the deadline to make special arrangements.
An application is created in seven steps. You can always ‘Exit (save draft)’ using the button in the lower right-hand corner to save your information at every step provided that the fields are correctly completed; otherwise a warning will be displayed. The application will be saved under the tab ‘Drafts” on ‘My page’.
From step 3, you have the possibility to work with your application in a non-chronological order. Do not use the arrows in your web browser to move between steps; instead, use the ‘Previous’ / ’Next’ buttons in the lower left corner of the grant portal window. Your application is editable until you actively choose to submit it at the last step.
We recommend writing the application locally using a word processing program, and thereafter copy and paste the text into the corresponding fields in the system. Note that formatted text will disappear when pasting your text. Please also note that the grant portal may count the number of characters differently to e.g. Word. It is the grant portal’s character count that is valid. If the stated maximum is exceeded, all characters exceeding the maximum will be removed. Therefore, always preview your application before submitting it.
1 A. Grant manager
Choose from a list of Swedish higher education institutions. For other organisations or institutions, state the organisation’s corporate number, and click ‘Search organisation’.
To select department, filter the result by searching for your department, for instance ‘Juridiska’ or ‘Juridicum’.
1 B. Head of Department – contact details
Upon completion of this application, the Head of department will be requested to co-sign it on behalf of the grant manager.
1 B. Applicant / Principal investigator – contact details
The contact information you provided when creating your account is displayed here. Some of the information can be updated under the ‘My profile’ category on ‘My page’.
2 A. Research field
Select research field.
2 B. Grant category / Call
2 C. Date for PhD award
This is required to assess eligibility for the call. Please refer to the call text for further information on eligibility criteria.
2 D. Upload a copy of PhD diplomas for all project members (max 2mb)
2 E. Extension of the eligibility window
Have any of the project members had career breaks and need to request an extension of the eligibility window? If yes, complete tab 2.1.
Supporting documents (e.g. documentation from Försäkringskassan or equivalent) can be attached in step 6c of the application. If you do not wish for your supportive documentation to be read by your Head of Department, please contact the us before submitting your application.
The main applicant will fill in the information om career breaks in the web form. I participating researchers also have had career breaks that needs to be accounted for they should include this information in their CVs (state reason and time) and supporting documentation attached to the application in the same way as described above.
2.1 B. Indicate the number of days of extension you need to full fill the eligibility criteria.
2.1 C. Please specify your eligible career breaks.
2.1 D. Comment (if applicable). Use only if you need to describe the career break(s) in more detail.
3 A. Project title (max 255 characters including spaces).
3 B. Grant period should be stated. Refer to the call text for information on allowed starting date for the project.
3 C. Scientific summary (1,200–1,500 characters including spaces) of the proposed project.
3 D. Popular Web summary (1,200–1,500 characters including spaces) is a popular science summary of your main research question that we will use on our web if the project is funded. This is the only part of the application to be written in Swedish.